Relocating an office is no small feat. It's a complex process that requires thorough planning, coordination, and organisation. By preparing ahead, you can make the transition smoother and ensure that the day of the move is as stress-free as possible. Here are some vital steps to prepare your office before the removalist team from Ready Movers arrives.
1. Create A Moving Plan
Designate a Moving Coordinator: Appointing someone in the office as the moving coordinator can be beneficial. This person can serve as the primary point of contact for the removalist team, ensuring that all tasks are on track.
Schedule the Move: Decide on a moving date that causes the least disruption to business operations. It's often best to choose a weekend or a day when the office is generally quieter.
2. Declutter and Discard
Sort Items: Before packing, sort through office supplies, furniture, and equipment. Identify items that you no longer need.
Dispose Responsibly: Recycle, donate, or responsibly dispose of unwanted items. Remember, moving is an excellent opportunity to declutter.
3. Pack Non-Essential Items Early
Start With Decor: Begin by packing decorations, artwork, and other non-essential items.
Label Everything: Clearly label all boxes with their contents and their designated location in the new office. This will greatly assist the removalists in placing items correctly on the day of the move.
4. Prepare Electronic Equipment
Backup Data: Ensure that all data on computers and servers is backed up. Consider using cloud storage or external hard drives for this purpose.
Disconnect and Label: Disconnect all electronic equipment, including computers, printers, and phones. Securely tape cords to their respective devices or label them to prevent confusion during the reassembly process.
5. Notify Key Stakeholders
Inform Employees: Ensure that all staff members are aware of the moving date and any roles or responsibilities they may have.
Update Address Details: Notify clients, suppliers, and other stakeholders about your change of address. Also, remember to update your address on business cards, websites, and other promotional materials.
6. Prepare The New Office
Check Access Points: Ensure that there is clear access to the new office for the removalist team. This includes checking for ample parking space and ensuring corridors and elevators are accessible.
Set Out a Floor Plan: Create a floor plan for the new office and share it with your removalist team. This will help in positioning furniture and equipment efficiently upon arrival.
Preparing for an office move can be a daunting process, but with careful planning and organisation, you can ensure a seamless transition. By following the steps above, you'll be well-prepared for when the professional team from Ready Movers arrives. Their expertise, combined with your preparation, will make for a smooth and efficient move to your new office space.